Cloud restaurant POS and billing for Kenya — 16% VAT invoices in shillings, M-Pesa payments through Paystack and Flutterwave, and billing that runs on the phone already in your pocket.
| Nyama Choma 1kg | KSh 1,800 |
| Ugali & Sukuma | KSh 350 |
| Pilau Beef | KSh 650 |
| Dawa × 2 | KSh 700 |
| Subtotal | KSh 3,500 |
| VAT 16% | KSh 560 |
| Total | KSh 4,060 |
The things that actually differ market to market — tax, currency, language and how people pay — handled rather than worked around.
M-Pesa is how Kenya pays. Take it through Paystack or Flutterwave, or keep your Buy Goods till and record it as its own payment type so the day-end actually reconciles.
Kenyan menus are usually priced VAT-inclusive. Switch MealNix to inclusive pricing so the price on the menu is exactly what the guest pays, and the VAT is still broken out correctly on the invoice.
Runs on any Android phone, tablet or browser, so you can start with hardware you already own and add a thermal printer when you want one.
Guests scan to browse the menu, order and pay without waiting for a server — useful when the room is full and staff are stretched.
Stock deducts as you sell, with low-stock alerts and recipe-level costing so meat and produce cost stays visible.
Run outlets in different counties from one dashboard with per-branch pricing and group-level reporting.
Every payment type lands in the same day-end report, so cash, card, gateway and delivery money reconcile together instead of in four places.
Built in, and it covers M-Pesa alongside cards for Kenyan customers, settled in shillings.
Also built in. M-Pesa, cards and bank payments, with cross-border reach across East Africa.
International cards for the tourist and safari-lodge trade and for corporate catering.
Keep your existing Buy Goods till and record the payment type in MealNix so the day-end still balances across cash, M-Pesa and card.
What MealNix does, stated plainly.
One system that adapts to how your outlet actually runs.
Weight-based items, fast parcel billing and kitchen tickets routed to the grill, with shift-wise cash register closing.
Kenya grows the coffee and increasingly drinks it too. Modifier-heavy drink menus, loyalty and counter-speed billing.
Table plans, course-wise kitchen tickets, split bills and service charge handling for the Westlands and Kilimani trade.
Seasonal trade in Mombasa, Malindi and the lodges. International card acceptance and no minimum usage on the free plan.
Several delivery-only brands out of one kitchen, each with its own menu, pricing and reporting.
Advance bookings with part payments, bulk orders and ingredient planning against confirmed covers.
MealNix is cloud software with remote onboarding, so there is no install visit to wait for — wherever you are in Kenya, you can be billing today.
Bill from a phone on the floor, a tablet at the table or a full terminal at the counter.
English ships as the interface language, and the Language Pack module lets you add and edit others — including Swahili — if you need them.
Where a POS built for somewhere else tends to fall down.
| Capability | MealNix | Generic imported POS |
|---|---|---|
| Local tax handling | Vat at 16%, with per-item overrides | Often a single hard-coded rate, or none |
| Kenyan shilling formatting | Correct symbol, placement and decimal precision | Frequently forces two decimals and a foreign symbol |
| Interface language | English | Usually English only |
| Local payment rails | Paystack, Flutterwave | International cards only, if that |
| QR menu & table ordering | Included on paid plans | Usually a paid add-on |
| Runs on a phone or tablet | Yes — Android, iOS and web | Often needs proprietary hardware |
| Free plan | Free Starter plan, no time limit | Rarely offered |
Remote onboarding, so there is no waiting for an engineer to be in your city.
Create your restaurant, set your Kenyan shilling and your VAT rate. Takes a few minutes.
Import your existing menu rather than retyping it, then set modifiers, kitchen routing and pricing.
Link Paystack or another supported gateway, or keep your existing terminal and record payment types.
Train your staff on the terminal, phone or tablet you already have, and start billing. Support is available while you settle in.
Straight answers, including the ones that are not a simple yes.
MealNix is a cloud restaurant POS that runs in Kenya: it calculates 16% VAT, invoices in shillings carrying your PIN, supports M-Pesa through Paystack and Flutterwave, and handles QR table ordering, kitchen displays, inventory and multi-branch reporting from Nairobi to Mombasa. Note that eTIMS transmission is not included — see the question below.
No. MealNix does not currently integrate with TIMS or eTIMS and does not transmit invoices to KRA. What MealNix does is the billing itself: the 16% VAT calculation, the itemised invoice, the payment and the reporting. Kenya requires VAT-registered businesses to issue electronic tax invoices through an eTIMS-compliant solution, so that has to sit alongside MealNix. For most VAT-registered Kenyan restaurants this is a hard requirement, and we would rather tell you before you buy than after.
Yes, through Paystack and Flutterwave, both of which are built-in integrations covering M-Pesa alongside cards with settlement in shillings. If you would rather keep your existing Buy Goods till, record M-Pesa as its own payment type in MealNix so cash, M-Pesa, card and delivery payments all reconcile in the same day-end report.
Restaurant and catering service is standard-rated at 16%. Set the rate once and MealNix applies it to every order, with per-item overrides where a line differs. Because Kenyan menus are usually priced VAT-inclusive, you can switch MealNix to inclusive pricing so the menu price is exactly what the guest pays while the VAT is still broken out correctly on the invoice and in your VAT summary.
No. It runs on any Android phone, tablet or web browser, so you can start with hardware you already own and add a thermal printer later. For a small nyama choma joint or a café that is often the difference between getting a POS and not bothering.
Yes. Weight-based items, fast parcel billing, kitchen tickets routed to the grill and shift-wise cash register closing all work out of the box, and the whole thing runs from a phone if that suits the space.
Yes. Paid plans come with a 30-day free trial, and the free Starter plan has no time limit, no per-user fee and no setup fee.
Running outlets in more than one country? Each market has its own page.
Free Starter plan with no time limit, or a 30-day free trial of the paid plans. No setup fee, no per-user fee.
Start Free Trial See PricingCloud-hosted • Remote onboarding • Menu import • Vat-ready invoicing